Executive Assistant

St. Louis

Job Description

Reporting directly to the COO of PARIC Holdings, the Executive Assistant provides high-level administrative support to PARIC Holdings executives and team members. The Executive Assistant also serves as a liaison to the board of directors and senior management. The Executive Assistant will have the ability to work independently on projects and work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key areas of responsibility

Executive Support

  • Completes a broad variety of administrative tasks for the COO and CFO including but not limited to: managing calendars; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, compiling documents for meetings and arranging calls.
  • Communicates directly, and on behalf of the COO and CFO, with Board members, organizations, staff and others, on all matters related to Holdings.
  • Assists with variety of special projects for the Holdings team.
  • Prioritizes tasks, manages sensitive matters with a high level of confidentiality and discretion and follows through on projects to successful completion, often with deadline pressures.
  • Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office while presenting a positive and professional image.

Board Support and Liaison

  • Serves as the administrative liaison to PARIC Holdings board of directors.
  • Assists board members with travel arrangements and reimbursements as needed,
  • Maintains discretion and confidentiality in relationships with all board members.
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding board matters, including advance distribution of materials before meetings.
  • Maintains records of the Board of Directors, including minutes, by-laws, member bios and board presentations.
  • Assist in the coordination and planning of board meetings, dinners and special events.

Company Management Liaison

  • Schedules company meetings.
  • Assists in coordinating the agenda and materials for all company meetings.
  • Ensures the state of company reports are completed prior to each Board meeting.

Competencies

  • Communication Proficiency
  • Strong Organization and Time Management
  • Technical Capacity
  • Collaboration Skills
  • Personal Effectiveness/Credibility
  • Professionalism
  • Stress Management/Composure
  • Core Values:
  • Personal Integrity- displays strong work ethic, professionalism, respectfulness and accountability
  • Trust and Teamwork- achieves success through internal and external dedication and partnership
  • Exceeding Expectations- demonstrates entrepreneurialism and provides uncompromised service
  • Enhancing Our Community – strives to serve the community
  • Doing What We Say- Always and Forever
  • Supervisory Responsibility

Position Type/Expected Hours of Work

This is a full-time, salaried, exempt position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m., although hours may vary to support specific needs.

Required Education And Experience

  • Strong work tenure and experience supporting C-level Executives.
  • Technical competence with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and various other hardware/software platforms such as iPhone, iPad, Microsoft Surface, social media – Twitter, LinkedIn, etc.

Preferred Education And Experience

  • Bachelor’s degree strongly preferred, but not required.

PARIC Benefits

  • Medical
  • Dental
  • Vision
  • FSA / HSA
  • Telemedicine Services
  • EAP
  • Adoption Benefits
  • 401(k) Retirement Plan
  • Tuition Reimbursement
  • Flexible PTO
  • Employee Referral Program
  • 10 Paid Holidays per year
  • Term Life & AD&D Insurance
  • Critical Illness Insurance
  • Short Term Disability Insurance
  • Accident Insurance
  • Long Term Disability Insurance

AAP/EEO Statement

PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.

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