Since 1979 PARIC has focused on being one of the top general contractors, construction managers and design/build firms in the region. As one of the largest privately held companies in the Midwest, PARIC prides itself in investing in the community and building lasting client relationships.
Reporting directly to the President, the Executive Assistant provides high-level administrative support to the PARIC executive team. The role requires independent project management, handling diverse activities, and maintaining confidentiality.
KEY AREAS OF RESPONSIBILITY
- Support the President and executive team by managing their calendars, ensuring appointments are scheduled effectively, and resolving scheduling conflicts.
- Handle expense report preparation and submission, ensuring accuracy and compliance with company policies.
- Draft, edit, and format correspondence, emails, and other documents on behalf of the executives.
- Arrange complex and detailed travel plans, including flight bookings, accommodations, transportation, and itinerary coordination.
- Compile necessary documents and materials for meetings, presentations, and conferences.
- Employ AIA software to manage and maintain contract documentation.
- Keep the executive team apprised of upcoming commitments, deadlines, and responsibilities, ensuring timely follow-up and preparation.
- Act as a point of contact for internal and external stakeholders, demonstrating professionalism and effective communication.
- Undertake various special projects assigned by the President or executive team members, ensuring successful execution within designated timelines.
- Schedule company meetings, socials and events, handling all logistical arrangements, purchasing and communications.
- Facilitate requests for charitable donations, liaising with relevant parties to ensure contributions are made in alignment with the company’s philanthropic goals.
- Provide support to employees during challenging times, such as illnesses or personal difficulties, by arranging necessary assistance or gifts.
- Maintain the office workstation plan and assignments, ensuring that office spaces are efficiently utilized.
- Liaison between PARIC and the Landlord/building manager as well as coordinating with cleaning companies.
- Source and order all necessary office supplies.
- Additional duties as assigned by the President or Executive team
THE IDEAL CANDIDATE WILL HAVE
- Communication Proficiency
- Strong Organization and Time Management
- Technical Capacity
- Collaboration Skills
- Personal Effectiveness/Credibility
- Stress Management/Composure
- Core Values:
- Personal Integrity- displays strong work ethic, professionalism, respectfulness and accountability
- Trust and Teamwork- achieves success through internal and external dedication and partnership
- Exceeding Expectations- demonstrates entrepreneurialism and provides uncompromised service
- Enhancing Our Community – strives to serve the community
- Doing What We Say- Always and Forever
THE IDEAL CANDIDATE WILL HAVE
- Strong work tenure and experience supporting C-level Executives.
- Technical competence with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and various other hardware/software platforms such as iPhone, iPad, Microsoft Surface, social media – Twitter, LinkedIn, etc.
- Bachelor’s degree strongly preferred, but not required.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time position. Days and hours of work are typically Monday through Friday. Onsite at our Westport office 4 days a week and able to work from home 1 day a week.
WHAT WE CAN OFFER YOU
Bonus Incentive Program
Medical, Dental, Vision, and Life Insurance coverage
Paternity Leave and Maternity Leave
Tuition Reimbursement for employees
And many more company sponsored programs
PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran