The Executive Assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
Education, Skills, and Experience
Minimum of 3-5 years of combined experience as an executive assistant or similar role(s).
Technical competence with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and various other hardware/software platforms such as iPhone, iPad, Microsoft Surface, social media – Twitter, LinkedIn, etc.
- Bachelor’s degree strongly preferred, but not required.
Organization and Time Management
- Stress Management/Composure
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Screen and route calls/voicemail
Handle travel reservations upon request
Maintain calendars and multiple contact lists
Schedule and coordinate meetings
Reconcile monthly statements
Facilitate requests for charitable donations
Coordinate and process various administrative items
Assist in coordination, planning and execution of special events
Maintain Paric Master Events Calendar
Manage various social media platforms
Serve as Notary Public
Special projects as assigned
This job operates in a professional office environment. This role routinely uses standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to stand; walk; bend; use hands to finger, handle or feel; reach with hands and arms; and carry small items.
Position Type/Expected Hours of Work
This is a full-time, salaried, exempt position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m., although hours may vary from time to time in order to support specific needs.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
PARIC is a nationally recognized construction firm that currently ranks as number 150 on ENR's Top 400 national contractors list, and number 27 on ENR' Midwest contractors list. PARIC is focused providing a work environment that stimulates and supports growth for all employees. As a consistent Finalist for Best Places to Work awards, PARIC provides employees with the opportunities, resources, and tools that make working at PARIC a special place in the AEC industry.
At PARIC Corporation, we build our customers' vision into a reality. Providing a complete range of construction services with unique solutions, we change our customers’ perception of what is possible. As a premier General Contractors, Construction Manager, and Design/Builder, we leverage over 35 years of experience in the construction industry to provide our customers with innovative solutions that surpass the capabilities of our competition. We are always on the forefront of construction advancements, utilizing the latest in virtual design and construction technology. We strive for every customer to EXPERIENCE EXCELLENCE in construction management jobs. From the first meeting to the last, providing a level of quality and service that we believe is unmatched. Every day we are focused on Building Excellence to Move our Community Forward.
PARIC's Core Values
For over 30 years, our Core Values have successfully guided PARIC and driven our company to success. These values are the fundamental principles that shape who we are as a company and how we conduct business.
- Personal Integrity - displays strong work ethic, professionalism, respectfulness, and accountability
- Trust and Teamwork - achieve success through internal and external dedication and partnership
- Exceeding Expectations - demonstrates entrepreneurialism and provides uncompromised service
- Enhancing our Community - strives to serve the community
- Doing What We Say - always and forever
PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.