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Project Administrator

Job Description

Summary/Objective

This position is primarily responsible for providing functional operational support for the job site.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Support general office and project badging function for office access and possibly construction site. Controlling visitor access to the Command Center office.
  2. Support IPI / Boeing / JV in management of maintenance issues that arise in the support office.
  3. Ability to assist multiple projects and tasks at a time while paying strict attention to detail.
  4. Assist in preparation and submission of bid packages.
  5. Fill out Pre-Qualification documentation forms.
  6. Daily requests and processing of Bonds.
  7. Process new contracts, be able to read and understand basic contract language.
  8. Participate in weekly job meetings and act on meeting requirements.
  9. Take meeting notes.
  10. Apply for building permits.
  11. Request, process, track and distribute all submittals.
  12. Process, track, and distribute Change Orders to owners and Subcontractors.
  13. Maintain Projects and Contracts Lists for different tracking purposes.
  14. Serve as primary point of contact for all supplier and subcontractor correspondence and communication to ensure receipt properly executed copies of all documents.
  15. Type and send correspondence to Owners as requested.
  16. Initiate, process and properly complete projects Close Out.
  17. Perform general administrative tasks.

Required Education and Experience

  1. Ability to manage and prioritize tasks/projects with little supervision.
  2. Proficient in BIM360 or similar Construction Management Software
  3. Proficient in Microsoft Applications (Outlook, OneDrive, SharePoint, Excel, Word)
  4. Proficient in Adobe Acrobat Pro
  5. Basic knowledge of Construction Drawings and Specifications.
  6. Basic understanding of different types of Bonds.
  7. Understanding of Submittals and its process.
  8. Construction experience required. Public Construction experience desired.
  9. 3+ years’ experience in construction project administration
  10. Notary Public or ability to become, required.
  11. Experience working in a dynamic and changing company environment.
  12. Strong organizational skills with a sense of urgency and capable of prioritizing multiple tasks.
  13. Self-starter and strong ethical standards
  14. Takes initiative within area of responsibility.

AAP/EEO Statement

PARIC is an Equal Opportunity Employer/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.

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